Last updated: 15 January, 2026
1. Introduction
UnitedSamaj ("we", "our", "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data when you use our website and services.
We comply with the General Data Protection Regulation (GDPR) and other applicable data protection laws.
2. Data Controller
The data controller responsible for your personal data is UnitedSamaj.
Contact email: helpdesk@unitedsamaj.com
3. Personal Data We Collect
We collect the following categories of personal data:
| Data Category | Examples | Purpose | Retention |
|---|---|---|---|
| Account Information | Username, email, password (encrypted) | Account creation and authentication | Until account deletion |
| Organization Data | Organization name, address, phone, email | Organization profile and public display | Until account deletion |
| Event Data | Event names, venues, descriptions | Event creation and management | Until event/account deletion |
| Analytics Data | IP address (anonymized), browser type, page views | Website analytics and improvement | 90 days (detailed), aggregated permanently |
| Follower Data | Email address | Event notifications | Until unsubscribe |
4. Legal Basis for Processing
We process your personal data based on the following legal grounds:
- Consent: You have given clear consent for us to process your personal data for specific purposes (e.g., receiving notifications).
- Contract: Processing is necessary for the performance of a contract (e.g., providing our services to you).
- Legitimate Interest: Processing is necessary for our legitimate interests (e.g., website analytics, security).
5. Your Rights Under GDPR
Under GDPR, you have the following rights:
- Right of Access: You can request a copy of your personal data.
- Right to Rectification: You can correct inaccurate personal data.
- Right to Erasure: You can request deletion of your personal data ("right to be forgotten").
- Right to Data Portability: You can request your data in a machine-readable format.
- Right to Object: You can object to processing based on legitimate interests.
- Right to Withdraw Consent: You can withdraw consent at any time.
How to Exercise Your Rights
- Access & Export: Go to Account Settings → Export My Data
- Deletion: Go to Account Settings → Delete Account
- Unsubscribe: Click the unsubscribe link in any notification email
- Other requests: Contact us at helpdesk@unitedsamaj.com
6. Data Security
We implement appropriate technical and organizational measures to protect your personal data:
- Passwords are encrypted using industry-standard hashing (bcrypt)
- HTTPS encryption for all data transmission
- IP addresses are anonymized in analytics data
- Regular security updates and monitoring
7. Third-Party Services
We may use the following third-party services that process personal data:
- Google Places API: For address autocomplete (if enabled). Address data is sent to Google. See Google Privacy Policy.
- SMTP Email Service: For sending emails. Email addresses are processed by the configured SMTP provider.
8. Cookies
We use the following cookies:
- Session Cookies: Essential for login functionality. Expire when you close your browser.
- Authentication Cookies: Keep you logged in. Expire after 30 days or logout.
9. Data Retention
We retain your data for as long as necessary to provide our services:
- Account data: Until you delete your account
- Analytics data (detailed): 90 days
- Analytics data (aggregated): Indefinitely
- Login records: Configurable by administrator
10. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page with an updated date.
11. Contact Us
If you have questions about this Privacy Policy or wish to exercise your rights, please contact us:
UnitedSamaj
Email: helpdesk@unitedsamaj.com
Website: https://unitedsamaj.com/