Privacy and Cookie Policy
Last updated: 13 October 2026
1. Introduction
UnitedSamaj ("we", "our", "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data when you use our website and services.
We comply with the General Data Protection Regulation (GDPR) and other applicable data protection laws.
2. Data Controller
The data controller responsible for your personal data is UnitedSamaj.
Contact email: helpdesk@unitedsamaj.com
3. Personal Data We Collect
We collect the following categories of personal data:
| Data Category | Examples | Purpose | Retention |
|---|---|---|---|
| Account Information | Username, email, password (encrypted) | Account creation and authentication | Until account deletion |
| Organization Data | Organization name, address, phone, email | Organization profile and public display | Until account deletion |
| Event Data | Event names, venues, descriptions | Event creation and management | Until event/account deletion |
| Analytics Data | IP address (anonymized), browser type, page views | Website analytics and improvement | 90 days (detailed), aggregated permanently |
| Follower Data | Email address | Event notifications | Until unsubscribe |
4. Legal Basis for Processing
We process your personal data based on the following legal grounds:
- Consent: You have given clear consent for us to process your personal data for specific purposes (e.g., receiving notifications).
- Contract: Processing is necessary for the performance of a contract (e.g., providing our services to you).
- Legitimate Interest: Processing is necessary for security, fraud prevention, service operation, and improvement, where those interests are not overridden by your rights.
- Legal Obligation: Processing is necessary for compliance with applicable legal, accounting, or regulatory requirements.
5. Your Rights Under GDPR
Under GDPR, you have the following rights:
- Right of Access: You can request a copy of your personal data.
- Right to Rectification: You can correct inaccurate personal data.
- Right to Erasure: You can request deletion of your personal data ("right to be forgotten").
- Right to Data Portability: You can request your data in a machine-readable format.
- Right to Object: You can object to processing based on legitimate interests.
- Right to Withdraw Consent: You can withdraw consent at any time.
How to Exercise Your Rights
- Access & Export: Go to Account Settings → Export My Data
- Deletion: Go to Account Settings → Delete Account
- Unsubscribe: Click the unsubscribe link in any notification email
- Other requests: Contact us at helpdesk@unitedsamaj.com
6. Data Security
We implement appropriate technical and organizational measures to protect your personal data:
- Passwords are encrypted using industry-standard hashing (bcrypt)
- HTTPS encryption for all data transmission
- IP addresses are anonymized in analytics data
- Regular security updates and monitoring
7. Service Providers and International Transfers
We may share the minimum information necessary with service providers that help us operate the Platform. These providers process data only on our instructions and under appropriate contractual and security protections.
- Google Places API: For address autocomplete (if enabled). Address data is sent to Google. See Google Privacy Policy.
- SMTP Email Service: For sending emails. Email addresses are processed by the configured SMTP provider.
- Payment providers: If payments or donations are enabled, payment details are processed by the configured provider, such as Stripe. We do not store complete payment card numbers.
Some providers may process information outside your country. Where required, we use an adequacy decision or appropriate safeguards for international transfers.
8. Cookies
Cookies are small text files stored on your device. We use essential cookies where necessary to provide requested services, and optional analytics cookies only after you choose to allow them in the cookie banner.
| Cookie or category | Purpose | Duration | Required |
|---|---|---|---|
unitedsamaj_auth_token |
Maintains your authenticated account session. | Up to 30 days or until logout | Yes |
unitedsamaj_cookie_consent |
Stores your essential and analytics cookie choices. | 1 year | Yes |
wordpress_logged_in_*, wordpress_sec_* |
WordPress authentication and security. | Session or as configured by WordPress | Yes when WordPress login is used |
| Analytics tracking | Measures event-page visits and related usage information after consent. | Detailed data is subject to the configured retention period | No |
9. Data Retention
We retain personal data only for as long as necessary for the purposes described in this policy, to provide the service, resolve disputes, enforce agreements, and meet legal obligations:
- Account data: Until you delete your account
- Visitor and login details: For the retention period configured by the site administrator
- Aggregated statistics: For as long as needed for reporting and service improvement
- Email subscriptions: Until you unsubscribe or the subscription is removed
10. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page with an updated date.
11. Contact Us
If you have questions about this Privacy Policy or wish to exercise your rights, please contact us:
UnitedSamaj
Email: helpdesk@unitedsamaj.com
Website: https://unitedsamaj.com/